In case of students under the age of 18, a prerequisite condition for applying for our KARMUN event series is receiving the consent of the person exercising parental rights over the child to process his/her data.
The Organizer of KARMUN assumes that schools only register students in the series of events whose appropriate consent documents related to the management of their personal data are available. The original copy of the consents must be retained by the schools and the scanned copies must be sent to the Organizer at the same time students are registering for the event. In the case of students, schools need to ask for a separate consent for the registration-, and - if necessary – for the handling of special data (special diet, allergy etc.) as well as for shooting and using photos, and videos at and after the events. Separate data are required for entering the Parliament, in which case the transmission of data to the Office of the Parliament is indispensable. If such data is not provided, the student or the teacher may not enter into the territory of the Parliament.
The organizer of the KARMUN assumes that schools only delegate students and teachers who are entitled to represent their school, in which case the legitimacy of the processing of their data is legitimate interest of the represented organization. If the teacher wishes to make specific information available to the Organizer regarding catering or housing (eg requesting a special diet, smoking, allergy, etc.), he / she must enclose his or her consent to the handling of these data at the same time.
If the personal data received by the Organizer requires consent of the person involved, but the consent is not attached to the information, – not even after notifying the person involved - the information will be destroyed in the absence of legitimacy of the data received. The Foundation handles medical data - such as allergies, special diets, or habits (e.g. smoking) - only based on the consent of the person involved. These data are necessary to ensure the smooth execution of the catering and housing (so that a student allergic to dogs should not go to a family where there is a dog, or a student requiring a special diet should be housed at a host family that is acquainted with that diet etc.).No health-related personal data will be transferred to a third party regarding the catering services provided by a third party during the events.
In case there are changes in the list of participants of the KARMUN event revealed only at the event, the data of the new participants can be only accepted for further processing in case the school delegaing them hands over the original Data Management Consent documents to the Organized, signed by authorized people.
Declarations contributing to the processing of data may be withdrawn at any time by the person contributing to the processing of data. But the withdrawal of the consent may not result in complete suspension of the processing of data (for example, in the case of a parliamentary admission or images published) due to the fulfillment of legal obligations or for technical reasons.
Participants may become subject of photos or videos shot at the events. These recordings will be used by the organizer for promoting the event on the event’s website, the event website promoting the event and promoting the KARMUN in the general to the public, provided that the participants (those on the photos and videos) have contributed to appearing on them.In the case of mass recordings, the legal basis for making and using the photos and videos shot at the events is the legitimate interest of the organizer, and in other cases the consent of the persons included in the recording.
If you do not want to be photographed or recorded on a video, please do not hesitate to contact the Organizer's on-site representative at the event. The legal basis for the recording is in this case the legitimate interest of the organizer. The purpose of the data management is to document the event and to inform the general public about the KARMUN events and to inform the visitors of the website. Records are not discarded, but are kept for posterity. The recordings can be used in PR activities of the Foundation, in any press material related to the KARMUN event and the Karinthy Secondary School, or on the official KARMUN website.